Purchase Card Guidelines
This program provides for rapid purchase of low dollar goods and services while reducing paperwork and handling costs associated with the small purchase process.
Please note: the purchase card is used to pay external vendors only. Payments within NCSU are to be paid through the normal process, either IDT (interdepartmental transfer) or SUB (service unit billing).
User Benefits:
- It is easier to make purchases. The Visa card is accepted virtually anywhere.
- The requirement to obtain a voucher number is eliminated.
- Materials and services are acquired faster.
- Complete transaction reporting is provided on a daily basis.
User Responsibilities:
- Send original receipts for each transaction with the statement to the Purchasing Department.
- Submit the original signature page with the monthly account statement to the Purchasing Department.
- Submit monthly account statements by 5pm on the deadline day. (See schedule for statement due dates.)
- Cardholder accounts may be placed on hold if the statement is not received by the deadline date. (more details)
Helpful Links:
- Allowable Spending List (**Updated 5/15/12)
- Non-Allowable Spending List
- Better Pricing Guidelines
- Expenditure Account Codes
- Late/Missing Statement Guidelines
- Spending Guidelines
- State Term Contracts
- Travel Guidelines (see General Travel Requirements)
**Gift Cards for employees are not allowed on pcards. Refer to Payroll guidelines.