Purchase Card Guidelines

This program provides for rapid purchase of low dollar goods and services while reducing paperwork and handling costs associated with the small purchase process.

User Benefits:

  • It is easier to make purchases. The Visa card is accepted virtually anywhere.
  • The requirement to obtain a voucher number is eliminated.
  • Materials and services are acquired faster.
  • Complete transaction reporting is provided on a daily basis.

User Responsibilities:

  • Send original receipts for each transaction with the statement to the Purchasing Department.
  • Submit the original signature page with the monthly account statement to the Purchasing Department.
  • Submit monthly account statements by 4:30pm on the deadline day. (See schedule for statement due dates.)
  • Cardholder accounts may be placed on hold if the statement is not received by the deadline date. (more details)

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