DEPARTMENTAL QUOTE FORM FOR PURCHASES < $5,000

    This form is to be used only for non-contract purchases.

• Quote Form (.pdf format)  Also available in Word format.

• Contract items can be found at the following link:    http://www.doa.state.nc.us/PandC/keyword.htm

        Note:  It is recommended that users get a least three (3) price quotes when purchasing non-contract items with a value less than $5000.  Information obtained via phone calls to vendors can be documented on this form and kept in your files as back-up documentation.

Form should be completed so departments will be aware of all costs associated with the particular purchase. Users should ask vendors what their payment terms are (Net 30; Net 20; or Net 10).  This is the time frame in  which the vendor's invoice must be paid.  Also, vendors should be asked who will pay for the freight charges. This can be noted in the delivery terms field because it will be a cost that will be added to your invoice if we are to pay for the freight charges.