surplus The Disposal Form
- The Surplus Property Request Form is moving from a web based application to PeopleSoft Financials 9.1 on March 26, 2012. The current form will be disabled as of 4pm on Friday March 16th and no further requests will be accepted until Monday, March 26th. All forms submitted prior to the deadline will be honored.
- In order to submit a Surplus Request Form in the new system, you will need the CAMS (Capital Asset Management Systems) Coordinator role in Financials AND you must have attended one of the mandatory training sessions offered prior to go live. If you do not have this role or are uncertain of your access, please contact your SAR Administrator.
- Thank you for your patience during this upgrade. We believe the new system will be very beneficial for campus users.
** IMPORTANT Notice **
When including devices that may have internal storage (e.g., copiers, printers, scanners, projectors, etc) on this form, please check with the manufacturer for verification if such storage exists. If equipped with internal storage, it is the responsibility of the department to erase all data on the internal storage or remove it before turning the device over to Surplus. Devices with internal storage retain images made during the life of the equipment.
Disposal
- Surplus property is defined as property that a department decides is no longer needed to continue its operation.
- Materials Support will pick up the items and make them available for transfer to any department at the University.
- Surplus items not transferred to other University Departments are sold at the surplus sale the second Friday of each month. Click here for more details.
Order of Priority
This letter outlines the steps by which all surplus items are moved through the North Carolina University system.
| Action | Guidelines | Forms |
|---|---|---|
| Dispose of items | Disposition form | |
| Dispose of computer equipment | Hard Drive Erase Procedures | |
| Research Recycling Options | Office of Waste Reduction and Recycling | |
| View NC State Policies | Disposal of Property |
Transfer
- University Departments may acquire surplus property from Materials Support.
- Hours: 8:00 am to 4:00 pm, Monday thru Friday
- Closed: Daily from 11:30 am to 12:30 pm
- The item(s) must be picked up within 5 business days.
| Action | Guidelines | Forms |
|---|---|---|
| Acquire an item | Instructions | Departmental transfer form |
| Transfer Capital Assets | Capital Asset transfer form | |
| Request Approval for a Trade-in | Trade-in approval template (Word) |
- For additional information, call the Surplus manager at 515-5525.