I-9 Employment Eligibility Form
Every new employee must present documents verifying eligibility to work within the first three days of employment. The employer must examine the documents and record the information on the I-9 form.
The form itself is short and not complicated. However, current law allows employees to present a wide variety of documents to prove employment eligibility. To assist you in recognizing these documents presented we have organized a section on Frequently Asked Questions, a general tutorial, and a matrix of various visa types.
To see a copy of the government's official I-9 Handbook, please click here.
Frequently Asked Questions can help answer general questions on the I-9 and specific processes for the University
- Our I-9 Tutorial outlines the process
- Our I-9 Matrix maps the process for international students, scholars and employees
If after reviewing the Frequently Asked Questions, the tutorial, and the matrix of visa types, you still have questions please contact Jill Guzman, 919-515-4518.
Remote Hires
When a new employee is hired in another state and will be employed in that state, an I-9 may be completed by a notary or other authorized person as designated by Human Resources. The I-9 should be completed using the Offsite New Hire Instructions and Form. Once the I-9 is completed, the new employee should send it to the International Employment Office.
As a general reminder:
- All ORIGINAL I-9 forms for Permanent, Temporary and Graduate employee's are sent to Susan Flury in Human Resources, International Employment, at campus box 7210. You may keep a copy of the I-9 form in your department files for your reference.
- Please do not make copies of the supporting documents that the new employees shows you for the I-9, with the exception of the Permanent Resident Card and the Employment Authorization Document (EAD card). Please do make a copy of either of those two documents, if presented to complete the I-9, and send those copies to International Employment along with the original I-9 form.
- All documents presented as List B identity documents must contain a photograph, as required by the E-Verify program.
