Sick Leave
Sick leave allows an employee to recover from personal illness, injury, or disability that prevents performance of usual duties.
Eligibility for Sick Leave
- Full-time and part-time permanent SPA (Staff, Subject to the State Personnel Act) employees, persons in time-limited appointments, trainees, and probationary employees
- Permanent EPA (Exempt from the State Personnel Act) employee and Postdoctoral (Post-doc) employees shall be subject to the same policies concerning sick leave as may be prescribed for employees subject to the State Personnel Act.
- Permanent EPA employees who are .500 FTE or greater and are employed on a 9, 10, 11 or 12 month Appointment and Research Associate (Post-doc), Teaching Associate (Post-doc), (Post-doc) Intern and Resident (Post-doc) Employees.
- EPA positions that are not subject to the State Personnel Act and are classified as
- EPA Professional
- Faculty
- Senior Academic Administrative Officer Tier-I (SAAO Tier-I), or
- Senior Academic Administrative Officer Tier-II (SAAO Tier-II).
Note: University students who receive stipends are not covered by this policy.
9 month faculty don't earn sick leave
Faculty Employees Who Change from 12-Month to 9-Month Employment Status
Individuals exempt from the Personnel Act who change from 12- to 9-month employment status within North Carolina State University shall continue to use and to account for their accumulated sick leave so that if such individuals have unused sick leave upon retirement, the unused portion may be counted in calculating creditable service pursuant to G.S. 135-4(e)
Sick Leave Accrual Rates
Sick Leave Accrual Rates
| Type of Appointment |
Amount Granted |
|---|
| Full-time 8 hours/month
Permanent, probationary, trainee, or time-limited |
8 hours per month
(96 hours per year) |
| Part-time (half time or more)
Permanent, probationary, trainee, or time-limited |
Prorated
Percentage of full-time amount |
| Temporary, intermittent, or part-time
(less than half-time) |
None |
Sick Leave accumulates indefinitely.
Note: Vacation leave in excess of 240 hours (prorated for part-time employees) on December 31 of each year shall be converted to sick leave.
Advancement of Sick Leave
The appointing authority may advance sick leave not to exceed employee can accumulate during the current calendar year.
Using Sick Leave
Sick leave may be used for
- Illness or injury,
- Medical appointments,
- Temporary disability due to childbirth,
- Care for member of immediate family (including care for mother during temporary disability)
- Death in immediate family
- Donations to a member of the immediate family who is an approved voluntary shared leave recipient
Note: Only immediate family members may donate sick leave to shared leave participants. If you are not an immediate family member, you may only donate vacation leave.
- Adoption of a child, limited to a maximum of 30 days for each parent
(which is equivalent to a biological mother's average period of disability)
Note: This is interpreted to mean at the time of physical possession of the child and have either adopted or are in the process of adoption.
All leave must be entered and tracked on the Web Leave System.
Leave Administrators reconcile an employee's leave as of 6/30 and 12/31 each year. The leave administrator also ensures that each employee (EPA/SPA) has a monthly breakdown report verified and signed by the employee and their supervisor as of 6/30 and 12/31. The monthly breakdown report is retained in the department.
Using Sick Leave for Family Members
Employees can donate sick leave to a member of their immediate family who is an approved Voluntary Shared Leave recipient.
To avoid abuse of sick leave privileges, a statement other acceptable proof may be required. Evidence to support leave for adoption-related purposes may be required.
Note: Only immediate family members may donate sick leave to shared leave participants. If you are not an immediate family member, you may only donate vacation leave.
Definition of Immediate Family
Definition of Immediate Family
| Spouse |
Parent (Mother/Father) |
Child (Daughter/Son) |
Brother/Sister |
Grand/Great |
Dependents |
| Husband
Wife |
Biological
Adoptive
Step
Loco Parentis*
In-law
|
Biological
Adoptive
Foster
Step
Legal Ward
Loco Parentis *
In-law |
Biological
Adoptive Step
Half
In-law |
Parent
Child
Step
In-law |
Living in the employee's household |
* A person who is in the position or place of a parent.
Note: If an employee does not have sufficient leave to cover a prolonged illness (of self or to care for a parent, child, spouse, or dependent living in the household who has a prolonged illness), the employee may qualify to receive Voluntary Shared Leave.
