Examples of Adverse Weather Transactions
Premise: Due to adverse weather on February 25, 2004, an employee missed 4 hours of work. This employee intends to make up the time lost.
Note: Employees who choose to charge lost time to vacation, comp, or bonus leave rather than make up the time, must use the Submit Request function from the Employee Leave System main menu. They are not required to submit any Post Adverse Weather transactions.
Posting Time Missed due to Adverse Weather
- The employee posts the work time missed due to adverse weather in the Employee Leave System by accessing and completing the Post Adverse Weather page from the main menu.
- The employee must enter the date of the weather event (February 25, 2004) and the amount of time missed (4 hours). 'Adverse Weather' should be noted in the Comments section.
Reporting Time Made Up within One Year of the Adverse Weather Event
Following the inclement weather event of February 25, 2004, the employee worked 2 hours on March 13, 2004 to make up some of the time lost. The employee enters this information, along with an appropriate Comment ('Adverse Weather Made Up'). This transaction would decrease the number of hours missed by 2.
The employee enters similar transactions when the remaining 2 hours of time loss were made up.
Avoid Overlapping Hours When Posting Make-Up Time
The leave system does not allow the employee to overlap dates and times. When transferring leave from vacation or bonus to cover time missed, make sure that another transaction has not been submitted for the same date and time.
Example: Employee is out of work for 5 hours on the morning of 2/5 and is using 2 hours of comp and 3 hours of vacation.
- The entry date would be 2/5 to 2/5.
- The time entered for comp time would be 8-10 am.
- The entry for vacation would be 10:01 am-1:00 pm.
The system would give the overlap message if the vacation entry were 10:00 am-1:00 pm.
