Offers of Employment
No employment commitments may be made without prior approval from Employment Services. The hiring proposal must be satisfactorily completed and approved by Human Resources before a hiring decision or commitment can be approved. Commitments are subject to review and final approval by the Office of State Personnel.
Job offers should be confirmed in writing and include information regarding classification title and grade, rate of pay, limits on the duration of appointment (if any), work hours, type of appointment (probationary/permanent), and any unusual work conditions.
Departments also must advise new employees that successful completion of the probationary period is contingent, in part, on verification of credentials and attendance at new employee orientation.
Salary
New employees normally are employed at the hiring rate or trainee rate, where applicable. Higher salaries may be requested when
- A tight labor market exists and normal recruitment efforts have produced few qualified applicants
- The applicant possesses exceptional job-related qualifications above the minimum State hiring specifications
- The requested salary does not create an inequity with other employees
If conditions justify appointment above the hiring rate, departments may use the hiring rate for initial appointment with the option to increase the salary to a rate above the minimum rate upon successful completion of a probationary period.
Transfers
Salaries for current SPA employees who have been recommended for transfer are covered by the policies on demotion, promotional, or lateral transfers, and reassignments.
Starting Dates
Employees may begin on any workday. When the first day of a month falls on a non-workday and the employee begins work on the first workday of the month, the date to begin work will be shown as the first day of the month.
An SPA employee transferring may do so on any day of the month following a 2-week notice. If mutually agreed upon, separation may occur before 2 weeks.
Applicant Follow-Up
Once a position is filled, the hiring department is expected to follow-up in writing with each candidate interviewed regarding the final decision. It is not necessary to give details on the credentials of the candidate hired or the shortcomings of the unsuccessful candidates. Thanking a candidate for expressing interest in the position is sufficient.
