Voluntary Shared Leave
The voluntary shared leave policy allows one state employee to assist another state employee affected by a personal or immediate family member's medical condition. These conditions require absence from work for a prolonged period of time, resulting in a possible loss of income due to a lack of accumulated leave.
Immediate family members may donate sick leave to shared leave participants. Immediate family members include spouse, child, parent, mother, father, sister, brother, grandparent, great grandparent, grandchild, and great-grandchildren or other dependent living in the household including step- and in-law relationships.
Those who are not immediate family members, may only donate vacation leave.
Who's Eligible?
Twelve-month EPA and permanent or probationary SPA employees with serious and prolonged medical conditions requiring absence from work for at least 20 days may apply to receive shared leave.
If the employee has had random absences for the same condition or has had a previous, but different, prolonged medical condition within the last 12 months, an exception to the 20-day period may be made.
Since certain conditions apply before an employee can be considered as a recipient of shared leave, employees should discuss the matter with their supervisors.
Rights and Responsibilities
Recipients of Shared Leave Should
Shared Leave Donors Should
- Discuss the situation with a supervisors to be sure they are eligible.
- Complete the Authorization to Donate Leave form.
- Submit the form to the Departmental Leave Coordinator for verification of leave balances
- Contact receiving agency to determine if donation is to be submitted on their form or NC State form.
- Complete appropriate form and have Leave Administrator verify available leave.
