NC State Coaches

Welcome to the Coaches section of the Compliance Website. This site serves as an online version of, and supplement to, the Coaches Procedure Manual. Please do not hesitate to contact the Compliance Office with any questions regarding required information and/or forms.

Announcements

2009 - 2010 COACH'S PROCEDURE MANUALL

2009 - 2010 NCAA MANUAL

PRACTICE LOGS: Countable Athletically Related Activities must be monitored and submitted to the Compliance Office on a weekly basis.

PHONE LOGS: EACH COACH is required to maintain a phone log for their own records. If the Compliance Office staff has questions about phone calls in the Comply and Verify system, these logs will be used to explain any issues. Phone numbers for prospects should be submitted to the Compliance Office as soon as you begin making phone calls to the prospect.

Recruiting

Recruiting Calendars:

CONTACTS & EVALUATIONS: Individual evaluations must be listed and rosters MUST be attached to all Contact & Evaluation logs. Please note that reimbursements will not be processed without rosters. Please submit all contacts & evaluations in a timely manner to ensure reimbursement.

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Official Visits

• A Pre-Approval Form must be submitted to the Compliance Office prior to each official visit.
  • Please print this form double-sided
• NC State may only pay for one official visit per prospect.
  • Multi-sport prospects may not have multiple official visits.
• Test scores must be submitted directly to the NCAA Eligibility Center (9999).
• NC State MAY NOT offer a prospect an official visit unless transcripts and test scores are on file in the Compliance Office.
• Please keep a copy of all official visit paperwork for your records, including the academic evaluation, following the official visit.
• An Official Visit Summary and Reimbursement Form must be submitted at the conclusion of each official visit. Please make sure to complete every item on this form; if an item is not applicable, please write N/A.

A pre-visit and post-visit checklist can be found in the coaches manual to help guide you through the completion process.

In addition to the preceeding forms, the following forms should also be completed during an official visit:

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Unofficial Visits

Unofficial visits are visits taken at the prospect's expense. When on an official visit:

• The only expense NC State may provide to a prospect is transportation to a home athletics contest (e.g., we can take him/her to the Murphy Center and RBC Center from campus, but we cannot drive him/her to University Inn as it is not a campus facility).
• A prospect may eat at Case provided he/she pays the actual cost of the meal at the time of the meal (prospect may not pay you back later during the visit).
• A prospect may stay in an enrolled student-athlete's dorm room ONLY if the regular institutional rate is paid for such lodging.

Unofficial visits are monitored on the Unofficial Visit Log which is kept in each coach's office and made available to the Compliance Office upon request.

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National Letter of Intent (NLI)

  For Prospective Student-Athletes Enrolling in the 2010-2011 Academic Year      
     
                                      

Sport	Initial Signing Date	Final Signing Date
Basketball (Early Period)	November 11, 2009	November 18, 2009
Football (Midyear JC Transfer)	December 16, 2009	January 15, 2010
Football (Regular Period)	February 3, 2010	April 1, 2010
Field Hockey, Soccer, Track and Field, Cross Country (Regular Period)	February 3, 2010	August 1, 2010
All Other Sports (Early Period)	November 11, 2009	November 18, 2009
Basketball (Regular Period)	April 14, 2009	May 19, 2009
All Other Sports Not Listed (Regular Period	April 14, 2010	August 1, 2010

• engaged in serious misconduct;
• voluntarily withdrawn from the team;
• rendered him/herself ineligible; or
• engaged in fraudulent misrepresentation of any information on an application, NLI, or financial aid agreement.

• Were born in a foreign country (even if they were raised in the United States)
• Were born and raised in a foreign country
• Were born in the US but raised in a foreign country (for amateur purposes)

• Grant permission to contact.
• Deny permission in full.
• Grant permission with stipulations of your choosing (e.g., only specific schools, deny the one-time transfer exception, etc.).

When you deny a student-athlete permission to speak with another institution, that student-athlete is provided the opportunity to appeal. The Compliance Office will notify the student-athlete of the denial and appeal procedure.

• Coaching Status Form (Football): Include the names and titles of each coach and noncoaching, sport-specific individual on your team.
• Designation of Week Form
• Dates of Competition Form
• Team schedule.
• Length of Practice & Playing Season Form: This must be submitted prior to the beginning of your season. Please note that all changes must be submitted in writing and approved by the Compliance Office.

The Compliance Office will set a due date for the submission of this information at the conclusion of the fall, winter and spring seasons.

Summary of Forms (Coming Soon)

Camp Brochure & Website Approval

PreCamp Forms

PreCamp Checklist

NCAA and NC State Rules and Regulations

PreCamp Employment Roster

PreCamp Job Description and Compensation Form

Refund and Transportation Policy

Student-Athlete Employment Approval Form 09-10

PostCamp Forms

Post Camp Checklist

Momentoes and Gifts Form

Free / Reduced Admissions

Refund List

Registration List

Awards Forms

Employee Roster and Compensation

Student-Athlete Compensation Form