Financial Systems Projects

Updated June 4, 2004

Financial System Upgrade to New Version (8.4)

The Financial System is currently scheduled to be upgraded to a web version beginning February 11, 2005 and going live on Monday, February 21. Some of the benefits of the upgrade include:

•          Financial system available via the web.

•          Direct deposit for travel reimbursements.

•          Major improvements in the user friendliness of the input screens.

•          Improvements in the menu for accessing the various financial functions.

•          Improved web travel system - more user friendly and more information.

•          Improved version of the Nvision reports - these are the WOLF reports which have already been implemented as part of the upgrade process.

•          Easy access through the Administrative Portal.

•          Can have both reporting and production live at the same time using the web technology (do not need Citrix).

Extensive training to use the new version of the system will be provided. For the general campus user, most of the training will take place in the January and early February time frame.

Contracts and Grants Prior Approval Request Form Processing Through the Web

This project has been developed to provide electronic processing of all Contracts and Grants Prior Approval Request Forms. The system will use electronic approvals in a manner very similar to the University’s Web Leave System. A principal investigator will also be able to determine the status of a request at any time by going to the web.

Currently, this system is in a testing phase. Response time in the test environment has been very slow, and actions are being taken to substantially improve the response prior to going live. Final implementation date is dependent on resolution of the response time issues.