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TEARS System Access

We are in the process of upgrading the TEARS system. The upgrade will be completed in two phases. Phase I will involve the conversion of the Cost Sharing Set-ups and the Monthly Cost Sharing Reports, and Phase II will involve the conversion of the Effort Reports and the Annual Cost Sharing Reports. Phase I of the upgrade has been completed. The set-ups and the monthly reports are now accessible through the TEARS link on the Human Resources page of the Administrative Portal. Access to enter or view set-ups or the monthly reports must be submitted through ASAP. The Effort Reports for fiscal year 2006 and prior, as well as the Annual Cost Sharing Reports, must still be accessed via the link below. Access to these reports must be requested per the instructions which are outlined as follows:
To access the Effort Reports and the Monthly Cost Sharing Reports you must have Internet access and a Unity ID and password. If you have forgotten you Unity ID and/or password, or need other assistance with your network security, you may contact the ETSS Solutions Center at 513-1178 or by email, etss_help@ncsu.edu.
The web address for TEARS is: http://www.acs.ncsu.edu/Tears98. As noted above, this link is only used to access the Effort Reports and the Annual Cost Sharing Reports. Anyone receiving an effort report will automatically be granted access to the system. The user type that will be assigned (see below) will be Level 1, which gives the user access to certify their Effort Report only. If a higher level of access is needed the person will need to email Ginger McGlamery, the University TEARS Coordinator in the Office of Contracts and Grants. See below for information regarding Dean/Department Head designee access, and Departmental TEARS Coordinator Access.

If you would like to establish a backup designee for Department Head or Dean access in your department, a security form must be completed and returned to Contracts and Grants. It is important to remember that anyone certifying effort for someone else must have first hand knowledge of that employee's work activity. Please keep this requirement in mind when you select the designee and inform your designee of his/her responsibility.
A new form must be completed when you have personnel changes in the position. Please remember to request that access be revoked when someone leaves your unit.
Please contact your unit TEARS coordinator, or the Office of Contracts and Grants, if you have any questions or concerns.