Home Billing and Payment Options Sponsor Billing

Sponsor Billing

The Sponsor Billing process allows for third party sponsors to send authorization letters informing the UCO of their intent to sponsor a student. The billing authorization can be a letter (on letterhead) or standard voucher from your sponsoring organization that authorizes payment to NCSU. The authorizations should include the following information:

• Name of the student
• Social Security number and/or nine-digit Student ID number
• Items to be paid by sponsor (i.e., tuition, fees, housing, dining, telecommunication charges)
• Semester(s) authorized for payment
• Address to submit invoice

Non-campus Sponsors may send an authorization for several semesters or on a semester-by-semester basis. Campus Sponsors must submit each semester on separate authorizations, using the approved GA1 form found online at http://www.fis.ncsu.edu/cashier/staff.

AUTHORIZATION MUST BE RECEIVED BEFORE THE DUE DATE OF EACH SEMESTER TO PREVENT CANCELLATION OF COURSE REGISTRATION. You can verify semester due dates at http://www.fis.ncsu.edu/cashier/billing/billsched.asp. Please send the billing authorization to:

University Cashier's Office
Sponsored Billing
2005 Harris Hall; Box 7213
Raleigh, NC 27695
(Fax: 919-513-7486)
(Phone: 919-513-4277)

Upon receipt of the authorization the specific charges will be removed from your Student Account. The Accounting Services Unit will bill your sponsor for the items they have agreed to pay. You are responsible for the items on the bill that are not covered by your sponsor. If your sponsor fails to pay the agreed amount, you will be responsible for paying all charges on your account.

If you receive your semester bill and your sponsorship is not reflected on the bill please correctly fill out the 'Notice of Sponsorship' found online at http://www.fis.ncsu.edu/cashier/forms/sponsor.asp by the due date. This should allow enough time for you and/or your sponsor to submit all the appropriate documentation to our office. DO NOT WRITE SPONSORED ON THE REMITTANCE SLIP AND RETURN, this will not prevent your schedule from being cancelled.

If you are participating in a reimbursement program from your company or any other outside source, your educational expenses must be paid by due date. These arrangements are not considered a sponsorship.