Student organizations and campus
organizations may book Stewart Theatre for your events.
Stewart Theatre is an 800 seat theatre located on
the second floor of the Talley Student Center and operated by University
Theatre.
Registered Student Organizations, Academic
and Administrative Units:
Stewart Theatre is available for registered student
organization, academic and administrative organization events. As
Stewart Theatre is supported in part by student fees, NC State organizations
do not pay the daily rental fee, but the organization is responsible
for the technical costs incurred by show set-up, operation and closing.
This may include lighting and sound operation, house managers and
ushers. Each booking organization is also required to provide four
volunteer ushers to work with the Stewart crew the night of the
event. The technical director will be able to help your organization
estimate the cost of your event.
Booking dates vary according to the type of organization
holding the event. Call Stewart Theatre at 515.3927 to determine
when you can book for the following academic year. The dates will
also be posted here as they open.
PRIORITY BOOKING FOR ACADEMIC YEAR 2007-06
STUDENT ORGANIZATIONS: APRIL 7-17, 2007
ACADEMIC AND ADMINISTRATIVE UNITS: APRIL 18-28, 2007
AFTER APRIL 28, THE CALENDAR OPENS AND BOOKING IS ON A FIRST-COME
FIRST SERVE BASIS FOR ALL GROUPS.
Booking process:
The booking process for students, academic and administrative units
is as follows: (note that the booking process for off-campus rentals
is different)
- Call Stewart Theatre at 515.3927 to determine
if your requested date is available or fill out the request and
user agreement forms in the packet below and fax to 513-2988 or
bring to Stewart Theatre offices, 1202A Talley Student Center..
- If it is, the date will be reserved for you, and
you will need to fill out the Request form and the User Agreement
form. A packet of information with details on using the theatre
is available on the web, or we can email or mail it to you, or
you may pick it up.
- University Theatre does not handle ticket
sales, you must contact Ticket Central to handle ticket sales
for you. YOU MAY NOT PRINT OR SELL YOUR OWN TICKETS. You can contract
with Ticket Central to print tickets for you to sell, or for Ticket
Central to handle your ticket sales. PLEASE REVIEW Ticket Central
information at http://ticketcentral.ncsu.edu
BEFORE YOU CONTACT TICKET CENTRAL. Contact the Ticket Central
manager at 515-1408. You will need to contact them at least three
weeks in advance of your show.
- You will need to contact the technical director,
Jean Chevalier, at 515.1100 to discuss the needs of your show.
He will be able to tell you what you may or may not be able to
do in the theatre with available space, equipment, time and expertise.
- You will need to fill out the technical "Blue
Sheet." This must be turned in ten working days prior to
your event. The technical director will examine the blue sheet
and give approval, or contact you to discuss any questions.
- Once the blue sheet is approved, you may hold
your event. Following the event, you will receive a bill for the
technical costs of holding your show.
- RESERVATION FORMS AND BOOKING PROCEDURES
FOR ALL CAMPUS ORGANIZATIONS
WORD FORMAT
PDF FORMAT
Off Campus Organization Rentals:
Booking for the following academic year for Stewart
Theatre opens at the end of April for off-campus groups (you can
book at the end of April 2007 for the academic year August 2007-June
2008).
Rental fees are $500 per day plus all technical expenses
incurred by show set-up, operation and closing. This may include
lighting and sound setup and operation, house managers and ushers.
Each booking organization is also required to provide four volunteer
ushers to work with the Stewart crew the night of the event. The
technical director will be able to help your organization estimate
the cost of your event.
Booking process:
The booking process for off-campus organization rentals is as follows:
- Call Stewart Theatre at 515.3927 to determine
if your requested date is available.
- If it is, the date will be recorded as requested
for you, and you will need to fill out the Request form and the
User Agreement form.
- University Theatre does not handle ticket
sales, you must contact Ticket Central to handle ticket sales
for you. YOU MAY NOT PRINT OR SELL YOUR OWN TICKETS. You can contract
with Ticket Central to print tickets for you to sell, or for Ticket
Central to handle your ticket sales. PLEASE REVIEW Ticket Central
information at http://ticketcentral.ncsu.edu
BEFORE YOU CONTACT TICKET CENTRAL. Contact the Ticket Central
manager at 515-1408. You will need to contact them at least three
weeks in advance of your show.
- You will need to contact the technical director,
Jean Chevalier, at
515.1100 to discuss the needs of your show. He will be able to
tell you what you may or may not be able to do in the theatre
with available space, equipment, time and expertise. He will provide
you with an estimate for your event and if that is agreeable with
both parties, a contract will be drawn up and mailed to you for
your signature. You will return the contract with a check for
half of the total rental fee, and the contract will be sent to
the purchasing department for execution.
- Following the event, you will receive a bill for
the technical costs of holding your show and the balance of your
rental fees. This will be due 30 days from the date of the bill.
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